Courtyard Manor

 

NOTICE OF PRIVACY PRACTICES

 

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION.  PLEASE REVIEW IT CAREFULLY.

 

We respect the privacy of your personal health information and are committed to maintaining our resident’s confidentiality.  This Notice applies to all information and records related to your care that our facility has received or created.  It extends to information received or created by our employees, staff and physicians.  This Notice informs you about the possible uses and disclosures of your personal health information.  It also describes your rights and our obligations regarding your personal health information.

 

We are required by law to:

v     maintain the privacy of your protected health information;

v     provide you with this detailed Notice or our legal duties and privacy practices relating to your personal health information; and

v     abide by the terms of the Notice that are currently in effect.

 

I.    WE MAY USE AND DISCLOSE YOUR PERSONAL HEALTH INFORMATION FOR TREATMENT, PAYMENT AND HEALTH CARE OPERATIONS.

 

We described these uses and disclosures below and provide examples of the types of uses and disclosures we may make in each of these categories.

 

For Treatment:  We will use and disclose your personal health information in providing you with treatment and services.  We may disclose your personal health information to facility and non-facility personnel who may be involved in your care, such as physicians, nurses, direct care staff and therapists.  For example, a nurse caring for you will report any change in your condition to your physician.  We may also disclose personal health information to individuals who would be involved in your care if/when you leave the facility.

 

For Payment:  We may use and disclose your personal health information so that we can bill and receive payment for the treatment and services you receive at the facility.  For billing and payment purposes, we may disclose your personal health information to your representative, insurance or managed care company, Medicare, Medicaid or another third party payor.  For example, we may contact Medicare about your health plan to confirm your coverage or to request prior approval for a proposed treatment or service.

 

For Health Care Operations:  We may use and disclose your personal health information for facility operations.  These uses and disclosures are necessary to manage the facility and to monitor our quality of care.  For example, we may use personal health information to evaluate our facility’s services, including performance of our staff.

 

II.  WE MAY USE AND DISCLOSE PERSONAL HEALTH INFORMATION ABOUT YOU FOR OTHER SPECIFIC PURPOSES.

 

Individuals Involved in Your Care or Payment for Your Care:  Unless you object, we may disclose your personal health information to a family member or close personal friend that you have designated in writing who is involved in your care.

 

Clergy:  Unless you object, we may disclose your name, location, general condition and religious affiliation to clergy associated with the facility or with any of your current or past church affiliations.

 

Disaster Relief:  We may disclose your personal health information to an organization assisting us in a disaster relief effort.

 

As Required By Law:  We will disclose your personal health information when required by law to do so.

 

Public Health Activities:  We may disclose your personal health information for public health activities.  These activities may include, for example:

v     reporting to a public health or other government authority for preventing or controlling disease, injury or disability;

v     reporting to the Federal Food and Drug Administration (FDA) concerning adverse events or problems with products for tracking products in certain circumstances, to enable product recalls or to comply with other FDA requirements;

v     to notify a person who may have been exposed to a communicable disease or may otherwise be at risk of contracting or spreading a disease or condition, or

v     for certain purposes involving workplace illnesses or injuries.

 

Reporting Victims of Abuse, Neglect or Domestic Violence:  If we believe that you have been a victim of abuse, neglect or domestic violence, we may use your personal health information to notify a government authority if required or authorized by law, or if you agree to the report.

 

Health Oversight Activities:  We may disclose your personal health information to a health oversight agency for oversight activities authorized by law.  These may include, for example, audits, investigations, inspections and licensure actions or other legal proceedings.  These activities are necessary for government oversight of the health care system, government payment or regulatory programs and compliance with civil rights.

 

Judicial and Administrative Proceedings:  We may disclose your personal health information in response to a court or administrative order.  We may also disclose information I response to a subpoena, discovery request, or other lawful process; efforts may be to contact you about the request or to obtain an order or agreement protecting the health information.

 

Law Enforcement:  We may disclose your personal health information for certain law enforcement purposes, including;

v     as required by law to comply with reporting requirements;

v     to comply with a court order, warrant, subpoena, summons, investigative demand or similar legal process;

v     to identify or locate a suspect, fugitive, ,material witness or missing person;

v     when information is requested about the victim of a crime if the individual agrees or under other limited circumstances;

v     to report information about a suspicious death;

v     to provide information about criminal conduct occurring at the facility;

v     to report information in emergency circumstances about a crime; or

v     where necessary to identify or apprehend an individual in relation to a violent crime or an escape from lawful custody.

 

Research:  We may allow personal health information of our residents from our facility to be used or disclosed for research purposes provided that the researcher adheres to certain privacy protections.  Your personal health information may be used for research purposes only if the privacy aspects of the research have been reviewed and approved by a special Privacy Board or Institutional Review Board, if the researcher is collecting information in preparing a research proposal, if the research occurs after your death, or if you authorize the use and disclosure.

 

Coroners, Medical Examiners, Funeral Directors, Organ Procurement Organizations:  We may release your personal health information to a coroner, medical examiner, funeral director or, if you are an organ donor, to an organization involved in the donations of organs and tissue.

 

To Avert Serious Threat to Health or Safety:  We may use and disclose your personal health information when necessary to prevent serious threat to your health or safety or the health or safety of the public or another person.  However, any disclosure would be made only to someone able to help prevent the threat.

 

Military and Veterans:  If you are a member of the armed forces, we may use and disclose your personal health information as required by military command authorities or as needed to obtain benefits that may be due to you.  We may also use and disclose your personal health information about foreign military personnel as required by the appropriate foreign military authority.

 

Worker’s Compensation:  We may use and disclose your personal health information to comply with laws relating to workers’ compensation or similar programs.

 

National Security and Intelligence Activities: Protective Services for the President and Others:  We may use or disclose your personal health information to authorized federal officials conducting national security and intelligence activities or as needed to provide protection to the President of the United States, certain other persons or foreign heads of states or to conduct certain special investigations.

 

Fundraising Activities:  We may use certain personal health information to contact you in an effort to raise money for the facility or its operations.  We may disclose personal health information to a foundation related to the facility so that the foundation may contact you in raising money for the facility.  In doing so, we would only release contact information, such as your name, address and phone number and the dates you received treatment or services at our facility.

 

Treatment Alternatives:  We may use or disclose your personal health information to inform you about treatment alternatives that may be of interest to you.

 

Health Related Benefits and Services:  We may use or disclose personal health information to inform you about health-related benefits and services that may be of interest to you.

 

III.  YOUR AUTHORIZATION IS REQUIRED FOR OTHER USES OF PERSONAL HEALTH INFORMATION

 

We will use and disclose your personal health information (other than described in this Notice or required by law) only with your written Authorization.  You may revoke your Authorization to use or disclose personal health information in writing at any time.  If you revoke your Authorization, we will no longer use or disclose your personal health information for the purposes covered by the Authorization, except where we have already relied on the Authorization. 

 

When you are admitted to the facility you will be asked to review an authorization form allowing the facility to disclose personal health information such as your name, location, picture or general condition in specific circumstances.  You may indicate your authorization by initialing any or all of the items listed and may change or revoke the authorization at any time.

 

Other circumstances requiring an Authorization form may arise during your stay at the facility.  This can be made at the time needed.

 

IV.  YOUR RIGHTS REGARDING YOUR PERSONAL HEALTH INFORMATION

 

You have the following rights regarding your personal health information at the facility:

 

Right to Request Restrictions:  You have the right to request restrictions on our use or disclosure of your personal health information for treatment, payment or health care operations.  You also have the right to restrict the personal health information we disclose about you to a family member, friend or other person who is involved in your care or the payment for your care.  We are required to agree to your requested restriction unless you are being transferred to another health care institution, the release of records is required by law, or the release of information is needed to provide you emergency treatment.

 

Right of Access to Personal Health Information:  You have the right to request, either orally or in writing, your medical or billing records or other written information that may be used to make decisions about your treatment or care.  We must allow you to inspect your records within 24 hours of your request.  If you request copies of the records, we must provide you with copies within 2 days of that request.  We may charge a reasonable fee for our costs in copying and mailing you requested information.

 

Right to Request an Amendment:  You have the right to request the facility to amend any personal health information maintained by the facility for as long as the information is kept by or for the facility.  You must make your request in writing and must state the reason for the requested amendment.

 

We may deny the request for amendment if the information:

v     was not created by the facility, unless the originator of the information is no longer available to act on our request;

v     is not part of the personal health information maintained by or for the facility;

v     is not part of the information to which you have a right of access; or

v     is already accurate and complete, as determined by the facility.

 

If we deny your request for amendment, we will give you a written denial including the reasons for the denial and the right to submit a written statement disagreeing with the denial.

 

Right to an Accounting of Disclosures:  You have the right to request an “accounting” of our disclosures of your personal health information.  This is a listing of certain disclosures of your personal health information made by the facility or by others on our behalf, but does not include disclosures for treatment, payment and health care operations or certain other exceptions.

 

To request an accounting of disclosures, you must submit a request in writing, stating a time period beginning after April 13, 2002 that is within six years from the date of your request.  An accounting will include, if requested:  a brief description of the information disclosed; a brief statement of the purpose of the disclosure or a copy of the authorization or request; or certain summary information concerning multiple or similar disclosures.  The first accounting provided within a 12-month period will be at no charge; further requests may be charged at our costs.

 

Right to a Paper Copy of This Notice:  You have the right to a paper copy of this Notice.  You may request a copy of this notice at any time.  You may obtain a copy of this Notice on our website, www.courtyardmanor.com

 

Right to Request Confidential Communications:  You have the right to request that we communicate with you concerning personal health matters in a certain manner or at a certain location.  For example, you can request that we contact you only at a certain phone number.  We will accommodate your reasonable requests.

 

V.  COMPLAINTS

 

If you believe that your privacy rights have been violated, you may file a complaint in writing with the facility or with the Office of Civil Rights in the U.S. Department of Health and Human Services.  To file a complaint with the facility, contact Debra Szpiech at 248-926-2920 x 212. We will not retaliate against you if you file a complaint.

 

VI.  CHANGES TO THIS NOTICE

 

We will promptly revise and distribute this Notice whenever there is a material change to the uses or disclosures, your individual rights, our legal duties, or other privacy practices stated in this Notice.  We reserve the right to change this Notice and to make the revised or new Notice provisions effective for all personal health information we receive in the future.  We will post a copy of the current Notice in the facility.  In addition, we will provide a copy of the revised notice to all residents by direct mail.

 

Minor changes to the Notice such as change in the contact person handling questions/complaints will be noted in a letter and distributed in a monthly billing statement unless you have indicated otherwise.  If the Notice substantially changed it will be revised and redistributed to each resident or designated personal representative via mail. 

 

VII.  FOR FURTHER INFORMATION

 

If you have any questions about this Notice or would like further information concerning your privacy rights, please contact Debra Szpiech at 248-926-2920 x 212.